Professional Secretary
Professional Meeting Minutes
​​​ Why use a virtual assistant?

          A virtual assistant can provide you with administrative expertise without the cost of an employee. You pay only for the time spent on your project:

  • No payroll costs to incur
  • No additional equipment to purchase
  • No health insurance required
  • No vacation pay or sick time to be accrued

What skills do we bring to the table?

  • Word processing (typing)
  • Transcription
  • Meeting minutes
  • Mail merges
  • Proofreading
  • Internet research
  • Database input/management
  • QuickBooks input
  • Resumes
  • Microsoft Word, Excel, and PowerPoint
  • Excellence in presentation
  • Accuracy of content
  • .pdf file conversions


          Professional computer documents are essential for any businessperson. Any misspelled word or grammar faux pas must be avoided at all costs, because it reflects on your abilities.

Do you offer dial-in dictation?

          Yes! With our toll-free dial-in dictation service, you may dictate from wherever you have access to a telephone - in the middle of the night if you feel so inclined. Why, you ask? Because great thoughts don't always come between 8 a.m. and 5 p.m.

Do you transcribe from other
digital recording equipment?

          Absolutely! Just place your digitally recorded file in Drop Box (free software), and we will transcribe it from there. There are many instances where this type of transcription is perfect:

  • Verbatim transcription
  • Client interviews
  • Focus groups
  • Webinars/seminars
  • Correspondence
  • Reports
  • Manuscripts
  • Books
  • Important phone conversations
  • Idea control


          We can revolutionize the way you use the .pdf document.

  • Convert files to AND from .pdf
  • Edit .pdf documents
  • Organize .pdf pages
  • e-Document signatures
  • Image changes​​

  Why outsource (U.S.) meeting minutes to a third party?

  • Impartiality: A third party is impartial to the politics of the situation, and that neutrality is reflected in the minutes.
  • Efficiency: A professionally begun set of minutes will be initiated immediately and an initial draft emailed to you. The information can always be edited prior to the final draft.
  • Responsibility: Having one person solely responsible for meeting minutes allows your personal assistant or secretary to focus on his/her other tasks.
  • Dependability: You know that the minutes will be completed - and in good time. 

Why are meeting minutes so important to businesses and organizations?

  • Focus: Meeting participants stay actively engaged in the business of the meeting, not on recording minutes.
  • Accountability: Action items would be noted for placement on the next agenda, so that the business or organization can continue to move forward (as opposed to recreating the wheel).
  • Historical Record: Minutes provide individuals with an explanation of who, what, when, where, and why an action occurred.  

A proper PowerPoint is:

  • Effective
  • Professional
  • Organized
  • Focused
  • Consistent

PowerPoint can raise the level of your presentation by offering the following:

  • Animation
  • Graphs
  • Diagrams
  • Images
  • Video
  • Music