​​Libby Floyd Davis

  
PROFESSIONAL
MEETING MINUTES

  
Why are meeting minutes so important
to businesses and organizations?
  
  • FOCUS: Meeting participants stay actively engaged in the business of the meeting, not on recording minutes.

  • ACCOUNTABILITY: Action items would be noted for placement on the next agenda, so that the business or organization can continue to move forward (as opposed to recreating the wheel).

  • HISTORICAL RECORD: Minutes provide individuals with an explanation of who, what, when, where, and why an action occurred.           
  
  
Why subcontract (U.S.) meeting minutes?

  • IMPARTIALITY: A third party is impartial to the politics of the situation, and that neutrality is reflected in the minutes.

  • EFFICIENCY: A professionally begun set of minutes will be initiated immediately and an initial draft emailed to you. The information can always be edited prior to the final draft.

  • RESPONSIBILITY: Having one person solely responsible for meeting minutes allows your personal assistant or secretary to focus on his/her other tasks.

  • DEPENDABILITY: You know that the minutes will be completed - and in good time. 
  
  
How do we do this without actually attending the meetings?

          Minutes can be prepared from anywhere. Simply record your meeting with a digital recorder, place the recording in Drop Box (free software), and we will prepare the meeting minutes from the recording.

​

         
  
  


  
           This is not verbatim typing. While useful in other settings, verbatim typing is not appropriate for meeting minutes. Our minutes would be an accurate summation of the meeting.